Full-time and Part-time Positions

 

Many different talents and skills are needed to provide management and support for the museum. The positions listed below are currently open. Applications are accepted only for the position(s) listed.

Volunteering

 

Our volunteers and interns are critical in our efforts to achieve and maintain the mission of the Menil Collection. While the Menil does not have paid internships, our volunteer program matches individuals with interesting and rewarding positions within all museum departments.

  • Development Services Associate

    Description

    Qualifications

    Interested Candidates

    General Responsibilities

     

    The Development Services Associate supports the Manager of Development Services in the management of all back office development functions.

     

    Specific Duties

     

    1. Responsible for performing gift entry and maintaining database integrity.

    2. Ensure accuracy as it pertains to donor information within Raiser’s Edge. With the Prospect Researcher, work to update and maintain contact and biographical information on a continuing basis.

    3. Support the efforts of the Advancement team by working as the liaison between Raiser’s Edge and all gift officers to track Moves Management System.

    4. Track and produce quarterly pledge reminders.

    5. Work with membership and development teams to track and manage donor recognition process.

    6. Monitor donor files to assure they are complete, accurate, and current.

    7. Design and generate reports, as needed.

    8. Produce and print membership cards; track inventory.

    9. Draft donor correspondence and acknowledgments; work with Advancement colleagues to ensure language is appropriately tailored and current.

    10. Perform other duties as assigned, including assistance/attendance at certain evening events.

    1. At least two years’ experience working in a non-profit organization, preferably within the Advancement/Development Department.

    2. Proficiency in Microsoft Office required.

    3. Experience with Blackbaud Raiser’s Edge or equivalent database software strongly preferred.

    4. Experience with Financial Edge a plus.

    5. Professional, strong attention to detail, strong organizational, planning, and time management skills.

    6. Ability to work successfully in a fast-paced environment while managing multiple projects simultaneously.

    7. Ability to adhere to deadlines and follow-up promptly to requests.

    8. Creative, flexible, excellent communication skills.  Team player.

    Salary and benefits competitive and commensurate with experience.

     

    Please send resume and cover letter to:  Director of Human Resources, the Menil Collection, 1511 Branard Street, Houston, Texas 77006.

     

    Application materials may also be emailed to: smmaloch@menil.org.

  • Curatorial Assistant, Menil Drawing Institute

    Description

    Qualifications

    Interested Candidates

    General Responsibilities

     

    The Curatorial Assistant provides research and exhibition support to the Chief Curator, Menil Drawing Institute (MDI).

     

    Specific Duties

     

    1. Assist and support the Chief Curator, MDI with research related to the collection and to specific exhibitions.

    2. Prepare and disseminate curatorial reports, budget templates, and correspondence.

    3. Work cooperatively with other departments including, but not limited to, advancement, publications, and conservation, to provide exhibition descriptions, essays, and other materials.

    4. Research and catalog the Museum collection and archives as they relate to installation and exhibition matters and answer related inquiries.

    5. Assist in research and preparation for potential acquisitions for the collection, including biographical and bibliographical research, maintain files, and communicate with dealers, galleries, collectors, and artists, as necessary.

    6. Assist in the maintenance of the collection and loans, and expedite arrangements for custodial, registration, conservation, and preparation work as required in the gallery, study, and storage areas.

    7. Assist with all aspects of exhibition research, planning, organization, and realization.

    8. Write, edit, and assist in the production of Museum publications and exhibition-related materials, including wall texts and extended object labels.

    9. Perform exhibition support functions, including bibliographic and checklist research, loan correspondence, publication research and production, website development, and public program planning.

    10. Function as a liaison with outside persons and organizations, and with other departments within the Museum.

    11. Answer inquiries and conducts gallery tours, as necessary, for visitors.

     

     

    1. Master's degree in art history with at least two years’ of museum experience.

    2. Proficient in Microsoft Office (Word, Excel, and PowerPoint).

    3. Excellent organizational skills and attention to detail.

    4. Superior research, writing, and editing skills.

    5. Ability to prioritize and independently manage workload.

    6. Motivated self-starter, able collaborator.

    Salary and benefits competitive and commensurate with experience.

     

    Please send resume and cover letter to:  Director of Human Resources, the Menil Collection, 1511 Branard Street, Houston, Texas 77006.

     

    Application materials may also be emailed to: smmaloch@menil.org.

  • Administrative Assistant, Registration

    Description

    Qualifications

    Interested Candidates

    General Responsibilities:

     

    Provide administrative duties in support of the Registration Department which is comprised of Registration, Art Services, The Museum System (TMS) Database Administration, and Digital Asset Management.

     

    Specific Duties:

     

    1. Assist with coding, submitting, and tracking incoming invoices; prepare, mail, and track invoices for reimbursement.  Track and prepare expense reports on a monthly basis.

    2. Assist with overseeing, maintaining and tracking departmental, exhibition, and other related project budgets with the Chief Registrar.  Assist with compiling budget numbers, as requested, for tracking in Excel.

    3. Assist with preparation of documents and materials for exhibition, loan, and special projects.

    4. Book all travel, accommodations, and car services; request per diem and provide detailed itineraries for multiple couriers, both domestic and international.  Assist with transporting couriers to and from local hotels, as requested.

    5. Assist with scanning documents and images for linking to TMS and provides basic TMS data-entry assistance, as requested.

    6. Research information for TMS related to constituents.

    7. Schedule meetings and update departmental calendar on a regular basis.

    8. File documents into physical files and prepare files for archiving purposes.

    9. Track, order, and maintain office supplies.

    10. Special projects as assigned.

    1. Bachelor’s degree with a minimum of two years prior administrative experience in a museum or non-profit institution or fine art museum is preferred.

    2. Excellent written and verbal communication skills.

    3. Keen attention to detail and superior organizational skills.

    4. Must have a valid driver’s license with the ability to provide local transportation as requested.

    5. Strong computer skills are essential particularly for Microsoft Office Suite (Excel, Word, and PowerPoint) and Microsoft Outlook.  Additional experience with SharePoint and TMS (The Museum System) database is preferred.

    6. Must possess high levels of tact and diplomacy and maintain high levels of confidentiality.

    7. Ability to work independently, meet deadlines, and coordinate multiple projects simultaneously.

    Salary and benefits competitive and commensurate with experience.

     

    Please send resume, cover letter and salary expectation to:  Director of Human Resources, the Menil Collection, 1511 Branard Street, Houston, Texas 77006.

     

    Application materials may also be emailed to: smmaloch@menil.org.

  • Registrar, Menil Drawing Institute

    Description

    Qualifications

    Interested Candidates

    General Responsibilities:

     

    Reporting to the Chief Registrar, the Registrar, Menil Drawing Institute (MDI), is charged with assisting with MDI planning projects prior to its 2017 opening and ultimately managing the day- to day collections management of the MDI’s works on paper collection.

     

    Specific Duties:

     

    1. Assist Registration, Art Services, Curatorial, and Conservation Departments with and/or oversee the planning phases of the MDI as assigned by the Chief Registrar.  Assist with inventory, determination of housing practices, TMS location hierarchies, and other assigned projects prior to move in early 2017.

    2. Coordinate all registrarial aspects for in-house and MDI-organized or co-organized touring exhibitions as assigned by the Chief Registrar.  Communicate continuously with lenders and coordinate insurance with Menil’s insurance brokers or with the lender’s insurance company; coordinate packing, crating, and installation requirements with the lender as well as coordinates all courier and installation logistics and transport; and ensures exhibition contracts are adhered to at all times.

    3. Work closely with the Registration, Art Services, Curatorial, Exhibition Design, and Conservation Departments to manage all registrarial functions related to the MDI exhibitions and permanent collections.

    4. Coordinate packing/crating and shipping for all MDI new acquisitions and coordinate with the Collections Registrar for accession documentation.

    5. Coordinate with the Associate Registrar for Loans and Exhibitions for MDI works requested and approved for outgoing loan.

    6. Maintain and update all physical and electronic TMS files for MDI-related works.

    7. Maintain documentation for all MDI-related exhibitions in physical files and ensure all documentation is accurately entered into TMS.

    8. Assist Chief Registrar with all MDI-related budgets, monitors budgets, and process/track invoices; communicate with Chief Registrar and Chief Curator, MDI regarding all MDI-related activities.

    9. Maintain incoming and outgoing shipping records in TMS and provide incoming and outgoing receipts to all venues; submit copies of all receipts to the TMS administrator to file for auditing purposes and TMS location changes.

    10. Coordinate viewings for MDI works for students and outside scholars for research.

    11. Coordinate movement of MDI works to and from Conservation and to and from the Menil’s main building.

    12. Special projects as assigned by the Chief Registrar and/or Chief Curator, MDI.

     

     

    1. BA or BS in Art History or Museum Studies.  Master's degree in a related field preferred.

    2. 7 – 10 years practical experience in an art museum with demonstrated experience with collections management and housing/storage practices, in-house and touring exhibitions, domestic and international shipping practices, knowledge of best packing and crating experience, insurance practices, experience with complex incoming loan and courier coordination for exhibitions, physical and electronic file management.

    3. Excellent communication and organizational skills, including the ability to collaborate with staff at all levels across the institution, and with outside organizations and vendors.

    4. Extensive experience with TMS preferred.

    5. A thorough understanding of legal issues for loans and exhibitions.

    6. Ability to work collaboratively with others as part of a team as well as independently.

    7. Team player with the ability to organize information at a high level, multi-task in a fast-paced environment, and creatively solve problems.

    8. Extensive knowledge of AAM’s and ARC’s registration standards.

    9. Trained to act as courier for both domestic and international venues.

    10. Some after-hours receipt and release of shipments will be required.

    11. Must have a valid passport and be able to travel approximately 4 times per year.

    Salary and benefits competitive and commensurate with experience.

     

    Please send resume, cover letter and salary expectation to:  Director of Human Resources, the Menil Collection, 1511 Branard Street, Houston, Texas 77006.

     

    Application materials may also be emailed to: smmaloch@menil.org.

  • Special Events Assistant

    Description

    Qualifications

    Interested Candidates

    General Responsibilities:

     

    The Special Events Assistant provides administrative support and assistance to two Managers of Special Events according to their requirements in the organization and coordination of the Menil’s events surrounding special exhibitions, Advancement initiatives, Membership, the Corporate Partners Program, and any other outside events as they arise.

     

    Specific Duties:

     

    1. Provide support to the Managers of Special Events to ensure that the Menil Collection’s special events are effective and meet their full potential.  Flawless implementation is a hallmark of the institution.  Meeting goals, adherence to timelines, and prompt follow-up are essential to success.

    2. Event support and ongoing responsibilities include, but are not limited to:

    o Maintain departmental calendars

    o Work with the Managers of Special Events to create invitation lists

    o Coordinate preparation and mailing of invitations and letters

    o Maintain files, records, and Raiser’s Edge database to track details and plans for events including invitation lists and responses

    o Monitor event budgets, process purchase orders for event expenditures, track and report  event expenditures

    o Answering guest inquiries via phone and email

    o Running of various errands and purchasing supplies for museum events

    o Provide on-site support at events to ensure smooth execution

    o Maintain event files and post-event records

    o Coordinate meetings, including preparation and prompt follow-up

    o Provide back-up support when supervisors are out of office

    1. Meticulous attention to detail.

    2. Bachelor’s degree and 2 years related work experience.

    3. Proficiency in Microsoft Office applications is necessary; proficiency in Raiser’s Edge, or other database software, is preferred.

    4. Must be a team player who can work cooperatively with others, but is also able to work independently and is self-motivated.

    5. Ability to manage various tasks simultaneously.

    6. Must possess excellent written, verbal, and organizational skills as well as pleasant phone manner.

    7. Excellent social skills.

    8. Some evening and weekend work required.

    Salary and benefits competitive and commensurate with experience.

     

    Please send resume and cover letter to:  Director of Human Resources, the Menil Collection, 1511 Branard Street, Houston, Texas 77006.

     

    Application materials may also be emailed to:  smmaloch@menil.org.

  • TMS Assistant (part-time)

    Description

    Qualifications

    Interested Candidates

    General Responsibilities:

     

    Provide support to the TMS Administrator in the clean-up and maintenance of data, after the data conversion to a new collection management system, The Museum System (TMS).

     

    Specific Duties:

     

    1. Provides consistent data entry and maintenance of date of object information records.

    2. Follows approved museum data entry standards to clean-up information related to objects, loans, images and exhibitions.

    3. Compare records between old and new databases, as well as research object files and the archives, in order to update the database.

    4. Assists the TMS Administrator with developing and implementing cataloging priorities and strategies.

    5. Assist in providing support to other Menil TMS users.

    6. Creates records that provide an accurate reflection of the objects in the Museum’s care and their history within the Museum.

    7. Special projects as assigned.

     

     

    1. Bachelor’s degree required, a B.A. in Art History, Museum Studies or Library Information Systems preferred.

    2. Experience with data entry for inventory systems with a background in art history or museums preferred, 1-2 years’ experience required.

    3. Experience with TMS and Crystal Reports is preferred.

    4. Familiarity with Getty Vocabularies and museum object cataloging standards.

    5. Strong organizational skills to effectively work on multiple TMS clean-up projects.

    6. Strong attention to detail while doing repetitive TMS data entry tasks.

    7. Ability to work independently, meet deadlines and coordinate multiple projects simultaneously.

    8. Excellent written and verbal communication skills.

    9. Must possess high levels of tact and diplomacy and maintain high levels of confidentiality.

    Salary and benefits competitive and commensurate with experience.

     

    Please send resume and cover letter with hourly wage expectations to:  Human Resources, the Menil Collection, 1511 Branard Street, Houston, Texas 77006.

     

    Application materials may also be emailed to:  smmaloch@menil.org.

Contact (By U.S. Post)

Human Resources Department
 The Menil Collection
 1511 Branard Street
 Houston, Texas 77006

 

Fax (713) 525-9444

 

How to Apply For a full-time or part-time position or a volunteer opportunity, please email a cover letter, resume, and salary history/expectations (if applicable), as a MS Word document, or send the same by U.S. Post or fax. Resumes are acknowledged by email upon receipt.

 

No phone calls, please.

 

The Menil Collection is an Equal Opportunity Employer and values and encourages a diverse workforce.

THE MENIL COLLECTION

(713) 525-9400

1533 Sul Ross Street  |  Houston, Texas  |  77006

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